Project Coordinator - Infrastructure & Contractor support
Summary:
The Project Coordinator will provide direct support to the Project Management team by helping organize, track, document, and follow up on infrastructure, facilities, utilities, construction, and operational projects. The role is intended to strengthen execution discipline and give PMs additional field visibility and administrative project control support.
This resource should be practical, organized, comfortable in the field, and capable of communicating with contractors, vendors, Project Managers, and client stakeholders. The position is not intended to replace the Project Manager; it is intended to support the PM team with daily coordination, documentation, contractor follow-up, and project reporting activities.
Key Responsibilities:
- Support Project Managers with day-to-day coordination of infrastructure, facilities, utilities, construction, and operational projects.
- Participate in project meetings, prepare meeting minutes, document key decisions, and follow up on action items.
- Track open items, pending decisions, due dates, contractor commitments, field constraints, and project deliverables.
- Perform routine field walks to verify progress, document work activities, and identify visible constraints or coordination gaps.
- Maintain photographic records of project progress, work areas, field conditions, punch list items, and completed work.
- Coordinate with contractors and vendors to obtain updates on schedule, manpower, pending documentation, safety requirements, and field readiness.
- Assist with bid walks, contractor site visits, proposal follow-up, scope clarifications, and vendor communications.
- Support tracking of permits, access requirements, safety documentation, submittals, RFIs, closeout documents, and punch list items.
- Assist Project Managers with status reports, trackers, dashboards, presentations, and electronic project files.
- Escalate safety concerns, field constraints, contractor performance issues, access limitations, or project delays to the assigned Project Manager.
- Engineering degree is not required.
- Minimum 3-5 years of experience supporting construction, infrastructure, facilities, utilities, maintenance, or field-based projects.
- Experience coordinating contractors, vendors, field activities, project documentation, meetings, and follow-up actions.
- Comfortable working in an active site environment and performing routine field walks.
- Ability to understand basic project scopes, schedules, drawings, work plans, contractor documentation, and project reports.
- Strong organization, follow-up discipline, communication skills, and attention to detail.
- Bilingual communication skills in English and Spanish preferred.
- Proficiency with Microsoft Outlook, Excel, Word, PowerPoint, Teams, and basic project tracking tools.
Preferred Qualifications:
- Prior experience supporting Project Managers in pharma, manufacturing, medical device, industrial, utilities, or facilities environments.
- Experience working with contractors in active operating sites.
- Experience preparing meeting minutes, action logs, field reports, project trackers, photo reports, and closeout trackers.
- Familiarity with site safety requirements, contractor access, work permits, LOTO coordination, JHA/JSA documentation, and construction safety expectations.
- Experience with SharePoint, Smartsheet, Microsoft Project, Planisware, Procore, or similar project tracking/document management tools is a plus.
- OSHA 10 or OSHA 30 certification preferred but not required.
- Professional services agreement.
- Full time job assignment.
- Full on site job in Juncos-PR.
- Type of industry: Pharmaceutical.
- Project term: Up to 1-3 years.
- Expected hiring month: October-November 2026.